Finding, supporting and helping our team thrive! The EcoTarium Human Resources Manager is your chance to make a difference for our passionate team.
This role will manage and administer all HR activities at the EcoTarium. Reporting to the President/CEO, the HR Manager will manage the implementation of HR policies, systems and programs to provide a fair, consistent and equitable environment for all staff. Staffing, compliance, administration, benefits, employee recognition, training, committee support, are all areas that this role will administer to help the museum meet current and future objectives.
This role is perfect for someone looking for flexibility in their schedule as it is a part time, 24 hour a week role. The HR Manager will be able to select hours that are suited to their schedule providing there is overlap with our opening hours.
In this role, you will:
- Approach all encounters with visitors and employees in a friendly, service-oriented manner.
- Maintains an “open door” to surface items of concern to staff. Acts as a resource for management and colleagues to express issues or disputes and resolve concerns by ensuring open communication exists between management, senior leadership, staff, and the board.
- Maintains confidentiality in all aspects of the job.
- Maintain thorough and current knowledge of all HR employment regulations and laws, and ensure that museum is in compliance with same.
- Instruct all staff in interpretation of HR policy and procedure. Ensure staff compliance with all HR policies and procedures.
- Monitor employee morale and anticipate impact of changes affecting work force.
- Manage HR vendor relationships (BCBS, Mutual Omaha, MassPay, Risk Strategies, etc)
- Administers Unemployment Claims, including report completion and hearing attendance as needed.
- Processes new hire, volunteer, and intern onboarding and offboarding paperwork.
- Coordinate and monitor recruitment, screening and reference checking of all staff and volunteers.
- Complete all verbal and written offers to candidates.
- Process all onboarding paperwork for staff and volunteers including: checks (SORI, CORI, background), I9, new hire paperwork and signoffs.
- Coordinate start date with appropriate department for new hires and volunteers.
- Oversee the volunteer program including:
- Sourcing volunteers for departments
- Completing checks (CORI, SORI, background)
- Coordinating with and assignment to specific departments
- Building relationships with local institutions, companies, and schools
- Maintaining an up-to-date volunteer database
- Ensuring volunteer data is accurately reflected in Museum’s CRM, in partnership with Advancement department
- Provide new hire, intern, and volunteer orientation.
- Oversees coordination of employee appreciation functions. Foster an environment of respect and enhanced self-esteem for employees and guests.
- Develop and implement plan to create a safe environment for employees and guests.
- Ensures staff communication boards (electronic and physical) are fresh, interesting and provide timely and accurate information.
- Supports the DEIA Committee, including committee membership, meeting times and follow-up activities, coordinates administrative aspect of committee as needed.
- Monitor and track performance evaluations for all staff.
- Process all staff transitions, ex. New hire, transfer, promotion, etc.
- Manages benefits administration for staff. Administers enrollments, changes and terminations of insurance.
- Coordinates Open Enrollment periods as required.
- Administers FML and PFMLA government leave programs.
- Assists staff enrollment in 403b program.
A successful candidate will:
- Have the ability to work with and develop rapport with the management and the team.
- Be able to convey information and ideas clearly.
- Be able to evaluate and select among alternative courses of action quickly and accurately.
- Maintain composure and objectivity under pressure.
- Be effective at handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
- Have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of a particular need.
- Be effective at listening to, understanding, and clarifying the concerns and issues raised by staff, management, visitors and the board.
- Be able to identify concerns communicated and know when to escalate to Department Heads, the President/CEO, and/or Board.
Requirements of the job:
- At least 5 years of progressive HR experience, preferably in a museum, hospitality or entertainment environment.
- HR certification preferred.
- iSolved program knowledge preferred.
- Long hours sometimes may be required.
- Light work – Exerting up to 20 pounds of force occasionally, and/or 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Hourly rate: $26.45-$30.29